1. Clear Communication
Clear communication between administrators and teachers is imperative. Open dialogue including meetings before the observation, conversations with staff in the hallways or at lunch, or using applications such as Voxer to communicate with staff members will allow all parties to excel. Its important to focus the conversations on teacher growth, administrator expectations, and the building's educational philosophy. What the administrator expects to see in the classroom each day (whether it is an observation or not) should go hand-in-hand with the building educational philosophy as a whole. This will develop a cohesiveness amongst the staff because they will know what it expected of them in each observation and evaluation.
2. Attention to Detail
Too many times administrators go into observations intending on writing everything down that is said and done in the classroom. This practice allows administrators to refer to it when they are completing the paperwork for the evaluation. As administrators, we need to turn our attention away from scribing and more towards focusing on the environment and relationships in the classroom. Those two areas of education are the most important part of strong instruction. If there is not a positive environment and quality relationships in a classroom setting, the instructional methods used are insignificant. Focus on student engagement and generalize what you see and what stands out to you. Yes, at times this will include collecting what is said as your evidence. But don't get too wrapped up in recording evidence when you could be missing the most powerful part of the classroom experience: the learning environment and relationships that allow our students to grow as learners.
3. Timely and Positive Feedback
Observations and evaluations are a waste of time if there is no feedback involved for both the teacher and administrator. It is important for administrators to share feedback with teachers as quickly as possible. Think of it this way, the quicker an administrator can get feedback to a teacher, the quicker the building has a chance to grow. This is really something that is overlooked by many administrators. Teachers work and communicate with each other every hour of every day. They discuss many things throughout the day and often into the night. As administrators, we should encourage these discussions. Not only does it keep each teacher informed, but it also allows them to grow and learn more especially when it comes to observations and evaluations. The sooner an administrator can share information with a recently observed teacher, the quicker the feedback can be shared amongst the staff. This will allow more teachers to try different instructional methods that the evaluator thought was positive and not use as much methods or resources if they were viewed as something to build upon for future observations.
It is also important as an administrator to make suggestions for improving areas of need. Do different things like suggest mentors or recommend class visits to other teachers in the building or district. This allows educators to experience different educational settings that may help them learn more methods and resources to use to improve their instructional background.
4. Learn Something Yourself
As an administrator, don't let the evaluation process take away your opportunities to grow as an educator. Use the evaluation process to learn more about your staff and yourself. Get educated on different content areas that are offered in your schools. Become familiar with the different teaching styles that are utilized in your building. Collect methods and resources to share with the rest of the staff and other buildings in the school district. Go into evaluations with the thought process of, "I'm going to improve myself and assist the teacher in getting better too." Its different than what many of us are used to in education, but it will help our students and that is really all that matters.
Administrators need to use the evaluation process as a way to improve your craft and solidify your place as an instructional leader in the building. If teachers can see that the evaluation is a tool for them to get better and not remove them from their position, our entire educational system will improve. Focus on the four areas above to allow yourself as an administrator to dig deeper into evaluations and use them for their original purpose: to help people get better so the overall product will improve.